The Takeaway is our exhibitor village, situated right in the heart of the festival. Here’s all the information you need to know about being a part of it.
The Greenbelt Takeaway – What is it?
The Greenbelt Takeaway is our exhibitors village; a space for your organisation to network with our audience of 10,000 festivalgoers, engaging them with your work and the difference you’re making in your communities and around the world. The Takeaway village is open for the duration of the festival, which this year runs from Friday 26th to Monday 29th August 2022.
Each year, 30 or so organisations – ranging from single-issue, grassroots groups to international charities – join us and our festival Sponsors, Associates and Partners.
The title, The Greenbelt Takeaway, reflects our belief that the festival isn’t just for August Bank Holiday weekend, but packed full with ideas and resources for festivalgoers to take back into their everyday lives. Our exhibitors are very much part of our festival experience and supporting our community.
Housed in a street-market set-up, the Greenbelt Takeaway is situated at the crossing point between The Glade Arena (with our mainstage venue) and The Lawn area (with the ideas, Canopy and Playhouse venues). As we did in 2019, we will also have a smaller number of Takeaway stands available for environmental organisations next to our E climate-focussed venue.
All you need to know about joining the Greenbelt Takeaway
Greenbelt festivalgoers are extremely receptive, engaged and interested to find out more about organisations doing great things. They get involved in issues and spend time getting to the heart of the the things that matter. Although it may be tempting for exhibitors to sit behind a desk, we find that organisations who wait to be approached in the festival setting can sometimes be overlooked. Your Takeaway tent does not have to be staffed at all times, but festivalgoers are more likely to engage with you if they can stop and ask questions whenever they are passing.
It’s great to think creatively about your organisation, and get whole families of festivalgoers engaging with your issues in fun and thought-provoking ways. Games and craft activities are always popular, as are photo petitions, exhibitions, art, photography. (We’re happy to pitch in ideas if you’re out of inspiration.)
Each Takeaway tent is like a mini-exhibition space, and many organisations use pop-up displays. Bringing display boards or something to hang banners from is also recommended to make your tent appealing and intriguing. All display materials must be listed on the Health & Safety form when you apply.
Please note: Our Greenbelt Takeaway spaces are 2m high. If you have an extra tall display, please do let us know when you apply. But because tentage is in such demand as we emerge from the pandemic, we cannot guarantee to be able to get higher tents in. And, *if* we can (and that’s a big *if*), we will need to charge more. So, as you dust off your exhibition stands for a return to events – get those tape measures out!
The Greenbelt Takeaway is now split in to two areas:
- The main Takeaway village will be sited at the bottom of the Glade Arena at the crossing point between the two hubs of venues at the festival. Each Takeaway tent will have a carpeted floor (or you can upgrade to a plastic floor).
- Our other Takeaway cluster is sited next to the Hot House, our vibrant and incredibly popular climate-focussed venue, and is for organisations dedicated to helping the environment.
Takeaway tents can be closed up at the end of opening hours each day and the main Festival Village is closed to festivalgoers throughout the night, with night stewards on duty. (Greenbelt takes no responsibility for your property over the festival weekend.)
Please read the Terms & Conditions below before applying, and if you have any more questions, please do contact us …
|14th February||Applications for the Greenbelt Takeaway open.|
|31st May||Applications close.|
|By 30th June||We’ll require a copy of your public liability cover certificate.|
|25th&26th August||Pre-festival setup for Greenbelt Takeaway (Thu: 11am – 6pm, Fri 11am – 4pm)|
26th – 29th August Greenbelt 2022: Wake Up
|Friday||Continued setup (11am – 4pm), festival opens (4pm), Greenbelt Takeaway open 4pm-8:30pm.|
|Saturday||Greenbelt Takeaway open 10am – 8:30pm.|
|Sunday||Greenbelt Takeaway open 12.30pm – 8:30pm. *area closed until 12:30 due to Communion|
|Monday||Greenbelt Takeaway open 10am – 8:30pm.|
|Tuesday (30th)||Takedown (from 10am)|
|3x3m||£1,000||includes carpeted floor, power point, table, 2 chairs & 4 weekend exhibitor tickets|
|6x3m||£1,800||includes carpeted floor, power point, 2 tables, 4 chairs & 4 weekend exhibitor tickets|
|3x3m – **subsidised space||£600||includes carpeted floor, power point, table, 2 chairs & 4 weekend exhibitor tickets|
|Exhibitor Weekend Tickets||£100||Extra exhibitor tickets can be purchased on top of those already included in your stand|
|Wi-Fi Access||£30||There is little 3G/4G reception on site due to its rural location, Wi-Fi can be added to your package for an additional cost|
|Flooring Upgrade||£5 per sqm||Plastic Floor, depending on size of venue|
* Please note all fees stated are exclusive of VAT
** There are a limited number of subsidised spaces available for registered charities with an income of less than £250,000. These single spaces are subsidised by Greenbelt to allow a number of smaller charities exposure to our audience. We will verify your income on the Charity Commission website, so please ensure you apply for this only if your last audited accounts show income less than £250K.
Terms & Conditions
Please read the following carefully, and ensure that all of your staff and volunteers are aware of their importance. Greenbelt reserves the right to ask organisations that fail to comply with these terms and conditions to leave the site.
|Exhibiting||The purpose of exhibiting in the Greenbelt Takeaway must be highlighting and profiling the work of organisations sympathetic to Greenbelt and to network with festivalgoers and other organisations. Fundraising activities (including collection of bank details or cash donations) are not permitted to exhibiting organisations. We are looking to host a diverse range of organisations that are complementary to Greenbelt’s values and work. |
We will favour groups who are inclusive and tolerant, respectful of the rights of others, respectful of those of differing religious positions, and those who do not discriminate on grounds of race, sexual orientation or gender. We withhold the right to reject applications.
|Liability||Any organisation exhibiting in the Greenbelt Takeaway must have current Public Liability insurance with a limit of indemnity of not less than £2m. A copy of the policy cover certificate must be supplied to the Greenbelt Office by 30th June. Please ensure that your copy covers the current festival dates. Failure to supply this policy will mean that your organisation will be unable to exhibit.|
|Health & Safety|
Greenbelt requires all organisations to complete and return a Health and Safety Risk Assessment Form, which we will send to you. Failure to complete and return forms could result in loss of your exhibition space. (Please consider risks when planning the content of your stand – this includes no flammable material, heavy stands, etc.)
|Appliances||Any electrical equipment brought onto site must have a valid PAT certificate (Portable Appliance Testing Certificate). Without this certificate equipment may not be used. It is advisable to bring extension leads especially for larger spaces. All venue electricity infrastructure must not be moved, as this can cause safety issues.|
|Arrival, setting up and dismantling|
|Leafleting and Fly-posting||Organisations are not permitted to distribute any literature outside of their allocated space, either within or outside the Greenbelt Takeaway. Similarly, fly-posting is not permitted. Organisations found to be responsible for this may be asked to leave site.|
|Camping||Camping costs are included in your ticket fee. Information on other accommodation is available from the Greenbelt website.|
|Fees & Payment|
|Cancellation|| In the event of cancellation after successful applicants have been issued an invoice only 50% of the stand fee will be refunded until 30th June, the total amount will be due thereafter.|