Our exhibition space at the Festival, right in the heart of the Festival Village. This page contains all the information you need to know about exhibiting, and will enable you to make the most of your time in the Greenbelt Takeaway – and around the rest of the event.
The Greenbelt Takeaway
The Greenbelt Takeaway is our exhibition space, enabling charities and other organisations to network with our audience of 10,000 festivalgoers – as well as other people and organisations making a difference in their communities and around the world. This area is open for the duration of the festival, this year running from Friday 23rd – Monday 26th August 2019.
Over 30 organisations exhibit each year, ranging from single-issue grassroots groups to international charities alongside our festival Associates and Partners.
The title Greenbelt Takeaway, reflects our belief that the festival isn’t just for August Bank Holiday weekend, but packed full with ideas and resources for festivalgoers to take back into their everyday lives. And you our exhibitors are very much part of supporting our community.
Once again housed in a street-market set-up, the Greenbelt Takeaway will be situated at the main crossing point between The Glade Arena (with our mainstage big top venue) and The Lawn area (with the ideas, Canopy and Playhouse venues).
You can also call our Festival Administrator on 020 7329 0038
What you need to know before exhibiting
Greenbelt festivalgoers are extremely receptive, engaged and interested to find out more about organisations, getting involved in issues, and spending time getting to the heart of the matter. Although it may be tempting to sit behind a desk, we find that organisations who wait to be approached can be overlooked. Tents do not have to be staffed at all times, but festivalgoers are more likely to engage with organisations if they can stop and ask questions.
It’s great to think creatively about your organisation, and get whole families of festivalgoers engaging with your issues in a fun and thought-provoking way. Games and craft activities are always popular, as are photo petitions, exhibitions, art, photography… We’re happy to pitch in some ideas, if you’re out of inspiration.
Each tent is a mini-exhibition space, and many organisations use pop-up displays. Bringing display boards or something to hang banners from is also recommended to make your tent appealing and intriguing. All display materials must be listed on the Health & Safety form.
Please note: Our standard Greenbelt Takeaway spaces are 2m high. If you know you have an extra tall display let us know now, we can get a taller structure in for you if we plan early, but this would incur additional cost. Get those tape measures out!
The Greenbelt Takeaway will be sited at the bottom of the Glade Arena at the crossing point between the two hubs of venues in the Festival Village. Each tent will have a carpeted floor – or you can upgrade to a plastic floor.
The tents can be closed up at the end of opening hours and the Festival Village is closed to festivalgoers throughout the night, with night stewards on duty. (Greenbelt takes no responsibility for your property over the festival weekend.)
Please read the Terms & Conditions below before applying, and if you have any more questions, do contact us …
You can also call our Festival Administrator on 020 7329 0038
|January||Applications for the Greenbelt Takeaway open|
|Feb-March||During February and March, we will decide whether your application has been successful and get back to you asap to confirm further details.|
|By 30th June||We’ll require a copy of your public liability cover certificate.|
|23rd August||Pre-festival setup for Greenbelt Takeaway (11am – 6pm)|
23rd – 26th August Greenbelt 2019: Wit and Wisdom
|Friday||Setup (11am – 4pm), festival opens (4pm), Greenbelt Takeaway open 4pm-10pm|
|Saturday||Greenbelt Takeaway open 10am -10pm|
|Sunday||Greenbelt Takeaway open 12.30 -10pm|
|Monday||Greenbelt Takeaway open 10am – 9pm. Stalls to be dismantled after this time and not before.|
|Tuesday||Takedown (from 10am)|
|2x2m – **Subsidised space||£450||includes carpeted floor, power point, table & 2 chairs|
|3x3m||£850||includes carpeted floor, power point, table & 2 chairs|
|6x3m||£1500||includes carpeted floor, power point, 2 table & 4 chairs|
|8x4m||£2250||includes a power point, 3 table & 6 chairs, 6 weekend exhibitor tickets|
|Exhibitor Weekend Tickets||£80||Each individual exhibitor will require a Greenbelt Takeaway wristband for entry to the site|
|Wi-Fi Access||£25||There is little 3G/4G reception on site due to its rural location, Wi-Fi can be added to your package for an additional cost|
|Flooring Upgrade||£15 – £115||Plastic Floor, depending on size of venue|
* Please note all fees stated are exclusive of VAT
** There are a limited number of subsidised spaces available for registered charities with an income of less than £250,000. These single spaces (2x2m in a shared 4x2m tent) are subsidised by Greenbelt to allow a number of smaller charities exposure to our audience. We will verify your income on the Charity Commission website, so please ensure you apply for this only if your last audited accounts show income less than £250K.
Applications for 2019 will open in January.
T's & C's
*Please read the following carefully, and ensure that all of your staff and volunteers are aware of their importance. Greenbelt reserves the right to ask organisations that fail to comply with these terms and conditions to leave the site.*
|Exhibiting||The purpose of exhibiting in the Greenbelt Takeaway must be highlighting and profiling the work of organisations sympathetic to Greenbelt and to network with festivalgoers and other organisations. Fundraising activities (including collection of bank details or cash donations) are not permitted to exhibiting organisations. We are looking to host a diverse range of organisations that are complementary to Greenbelt’s values and work. |
We will favour groups who are inclusive and tolerant, respectful of the rights of others, respectful of those of differing religious positions, and those who do not discriminate on grounds of race, sexual orientation or gender. We withhold the right to reject applications.
|Liability||Any organisation exhibiting in the Greenbelt Takeaway must have current Public Liability insurance with a limit of indemnity of not less than £2m. A copy of the policy cover certificate must be supplied to the Greenbelt Office by 30th June. Please ensure that your copy covers the current festival dates. Failure to supply this policy will mean that your organisation will be unable to exhibit.|
|Health & Safety|
Greenbelt requires all organisations to complete and return a Health and Safety Risk Assessment Form, which we will send to you. Failure to complete and return forms could result in loss of your exhibition space. (Please consider risks when planning the content of your stand – this includes no flammable material, heavy stands, etc.)
|Appliances||Any electrical equipment brought onto site must have a valid PAT certificate (Portable Appliance Testing Certificate). Without this certificate equipment may not be used. It is advisable to bring extension leads especially for larger spaces. All venue electricity infrastructure must not be moved, as this can cause safety issues.|
|Arrival, setting up and dismantling|
• You will receive notification of the unloading procedure closer to the time, however, please plan to arrive on Thursday from 11am onwards. (Traffic into the festival on Friday is extremely heavy and can result in long delays. Therefore wherever possible we are encouraging Thursday arrival.) Once onsite, setup can take place either Thursday or Friday morning.
|Trading||• Limited trading is permitted within the Greenbelt Takeaway, but should not be the purpose of exhibiting.|
• Due to the public nature of the venue, anything resembling a petty cash tin should not be viewable to the public, nor should cash be left in the Greenbelt Takeaway tents overnight.
• Due to agreements with existing suppliers, exhibitors are not permitted to sell books, music or any other merchandise that would otherwise be sold in either G-Store or in the bookshop. If you wish to sell books or music, please contact the office at HERE and ask for details.
|Leafleting and Fly-posting||Organisations are not permitted to distribute any literature outside of their allocated space, either within or outside the Greenbelt Takeaway. Similarly, fly-posting is not permitted. Organisations found to be responsible for this may be asked to leave site.|
|Camping||Camping costs are included in your ticket fee. Information on other accommodation is available from the Greenbelt website.|
|Fees & Payment|
|Cancellation|| In the event of cancellation after successful applicants have been issued an invoice only 50% of the stand fee will be refunded until 30th June, the total amount will be due thereafter.|
• Under no circumstances will full refunds be given.