Site Decor – Art Install Team Handbook

There is a mobile shower unit with hot water in the camping area for our use, and portoloos.

You should expect to combine showering with basic campsite methods (such as a flannel wash or wet wipes) whilst you are on site. Please bring flannels, towels, and wipes or similar washing essentials to help you stay comfortable and clean. A full coverage dressing gown, flip flops and a bag for toiletries and clothing are useful for when using the showers.

As washing facilities will be limited, and working conditions can be dusty and dirty, it is important to plan for both comfort and protection during the day. We recommend bringing a sun hat, which will help protect against sun exposure and also reduce the amount of dust and dirt getting into your hair. Simple hygiene routines are strongly encouraged where possible, including changing clothes regularly, washing hands, and freshening up each day.

For health and safety all volunteers with long hair must keep it tied up or in braids while working. This also helps with comfort and hygiene in dusty conditions.

For volunteers with Afro hair, it may be helpful to arrive with protective styles already in place, along with essential hair care items such as leave-in conditioner, oils, a wide-tooth comb, and a satin or silk head covering (bonnet or scarf). Limited washing facilities and dusty working conditions can make hair care more challenging, so planning ahead with low-maintenance protective routines is strongly recommended

We offer 3 meals per day to the Site Decor Team.
We accommodate dietary requirements as far as possible, so long as you have informed us on the questionnaire.

There will be a rota for setting up and clearing breakfast and evening meal provision.

You don’t need to bring any camping catering equipment for use during Build Week, you may wish to have some for the festival itself.

Breakfast
A breakfast buffet in the campsite  each morning- with a range of cereals, fruit, teas, coffee and juice.

Tea Breaks
Fill your thermos up at breakfast time so you have a hot drink for tea break. Team leader will have a supply of biscuits and cake.

Lunch
Pro Catering Hot Lunch

Evening meal
Thursday – Saturday: Our evening meals are prepared by Sue and Bev, who return each year to cook for the team. Meals are shared communally and typically include hearty dishes such as curries, tagines, and casseroles. They are very mindful of dietary requirements, so please make sure you include any allergies, intolerances, or preferences on the Google form. Plus something sweet.
Sunday-Tuesday: Home made soup with fresh bread made for us by team members Beverly and Lina

On Thursday evening we celebrate the festival opening and our successes, by eating a meal from the festival traders on site. 

Trained First Aiders
The trained first aiders within the volunteer team are:

• Saga
• Peter
• Abi
• Liane
• Tracie

From Monday onwards, a Build Medic will be based at the First Aid Point in the Glade Arena.

First Aid Locations
The primary first aid locations on the festival build site are:

• Glade Arena First Aid Point (Build Medic available from Monday)
• Barn downstairs bathroom (wall mounted first aid kit- please be aware there is not a first aider always there)

If you’re in need of help or cannot walk to a first aider, please find your nearest radio holder or use your radio if you have one. Some static points;

• Production Reception (at the “top of the hill’)
• Production Office (at the “bottom of the hill”)
• But there are often people roaming or working nearby with radios who can be asked to help.

[Radio channel info TBC]

For minor cuts, grazes and scrapes, basic first aid supplies such as plasters are available in the bathroom mirror cupboard. Please do not use the green first aid kit for minor injuries, as it must remain fully stocked and available for more serious incidents.

Non-Urgent First Aid – Walking wounded

Not all incidents require an urgent response.

For minor injuries or illnesses, volunteers should contact their Team Leader or walk to the Build Medic in the first instance. Team Leaders are equipped with radios and can provide guidance or arrange assistance if required.

Where possible, volunteers requiring first aid treatment should attend the Glade Arena First Aid Point and be assessed by the Build Medic.

If a volunteer is unable to travel to the First Aid Point, the Team Leader should contact Medic by radio to request assistance.

Emergency Response

In the event of a very serious injury, illness, or incident requiring an emergency response:

• Call 999 immediately if it is a life threatening emergency.
• Get Medic from Glade Area via radio or in person
• Provide the casualty’s condition and precise location.
• Notify the nearest Team Leader that you have done so.

TEAM LEADERS: anything requiring medic attention let Saga know as soon as is appropriate. If there is an active and ongoing emergency please inform her immediately.

Do not move an injured person unless they are in immediate danger. Always prioritise your own safety. Location Information

Should you need it, a precise location can be provided to Emergency Services using the What3Words app. Please download this app to your mobile phone.

Key locations (such as Glade, Hurried Over etc) are on a poster in the barn.

Illness and Welfare Support

If you become unwell in the campsite please contact Beverly, Lina or Helen.

We will make sure you are cared for and can access appropriate support. Where necessary, a first aider will assess the situation and help determine whether further medical attention is required.

Please let someone know as soon as possible if you are feeling unwell. Early support can often prevent a minor issue from becoming more serious.

If you are seriously unwell, experiencing difficulty breathing, severe allergic reactions, chest pain, loss of consciousness, or any other medical emergency, seek immediate assistance from a first aider and call 999 if required.

Our approach is simple: we reduce waste, reuse materials wherever possible, and ensure nothing is left behind on site.

Core Principles

We are working with materials that are valuable, reusable, and often handmade.

• We minimise waste wherever possible
• We prioritise reuse over disposal
• We treat all materials as long-term assets
• We leave no trace on the land

Nothing is left behind, and nothing reusable is thrown away.

Waste Streams

All of our site decor waste should be returned to the Barn where you can separate it.

Please sort materials into the correct containers:

• Cable ties and offcuts (collected for dedicated recycling)
• Wood waste (separated and stored appropriately)
• Paper
• Cardboard
• Soft plastics
• Fabric waste
• Aerosols and Paint Tins
• Batteries
• Metal

If you are unsure where something goes, please ask before disposing of it.

• General Practices (Barn)
• Source and reuse materials wherever possible
• Store items carefully to avoid unnecessary damage
• Switch off equipment when not in use
• Keep work areas tidy and clear throughout the day
• Food Waste (Barn Kitchen)

A dedicated food waste bin is available in the Barn kitchen and dining area.

• All food scraps and leftovers must go into this bin
• Food waste must never be placed in workshop bins
• Site – Installation Area (Field Work)
• Working Environment

We are working on open land that is later used for grazing.

This means:

• All materials must be fully removed after use
• No litter can be left behind
• Even small items can cause harm to animals and the environment
• Cable Ties and Fixings

Cable ties and plastic fixings must be used carefully and sparingly.

• Use only what is required for secure installation
• Do not overuse or double up unnecessarily
• Do not cut or discard usable ties

All removed cable ties must be collected and returned for recycling.

Cable ties must never be placed in general waste or left on the ground.

Litter and Site Cleanliness

No litter must be left on site at any time.

This includes:

• Plastic offcuts
• Packaging
• Cable ties and fixings
• Tape and wrapping materials
• Personal waste

All team members are responsible for maintaining a clean site throughout installation, not only at the end.

Because the land is used for grazing after the festival, even small items of waste can cause serious harm. Every item must be removed.

Flags, Bunting, and Decorative Materials

Flags, bunting, and decorative materials are valuable, reusable assets generously made by volunteers.

These materials are designed for long-term reuse and must be treated with care.

• Handle all materials carefully during installation and removal
• Avoid unnecessary cutting or alteration on site
• Any cutting or structural change must be approved by Abi or Saga
• Ensure all components are returned after de-installation
• Damp or Wet materials must be dry before storing them: Initially this means placing them in the designated wet pile in the barn: Damp materials must not be stored, as this will cause mould, damage, and loss of reusable stock
• End of Work Responsibility

Before leaving site, the team must ensure:

• All materials have been collected and returned
• No cable ties or fixings remain on the ground
• No packaging or litter is left behind
• Wet materials are correctly separated
• The site is visually clean and safe

If in doubt: check and take it with you.

Closing Principle

We are temporary guests on this land.

Everything we install is part of a longer cycle of reuse, care, and responsibility. Leaving no trace is not just a rule — it is part of how we respect the place, the people, and the work that continues after us.