Caterers and Traders

We are particularly interested in hearing from you if you fit into one of these categories:

• Smaller independent traders / artists / makers or craft traders… something different and inspiring.
• Interesting, delicious and great value for money ‘handheld’ food

Please read through the information in the sections below, then fill in this short form by 1st March and we’ll be in touch.

Please make sure you read the terms and conditions  and food hygiene requirements carefully, they form a binding contract between yourself (ie the caterer or trader) and Greenbelt Festivals.

All applications must be completed in full and the relevant documentation must be supplied.

• Catering Pitch: Catering pitches are for anyone selling food and drink during the festival. You bid for the amount you are prepared to pay to trade at the festival and we assess the quality of your bid, unit and menu.
• Trade Stand: Trade stands are commercial sellers of non-food products. Space is sold by the metre frontage (minimum 4m) with a standard depth of 8m.
• Market Stall Space: Market Stall Spaces are available for non-commercial individuals selling products that they have made themselves (eg crafts). The pitch is a 3m x 3m area of grass with no cover or other facilities supplied. You will need to bring your own stall.

Areas of trading
Once the application process is complete, we spend a great deal of time strategically placing traders and caterers. We always try to give a good and balanced offering, creating a wide variety of options for Festival-goers and good turnover for all traders and caterers. Where it is reasonable to do so, we try to have only one company selling a specific type of food or product.

Banking Facilities
Ice will be on-site offering full banking and change facilities. For more information on these services, please contact us – traders@greenbelt.org.uk

Catering Meal Vouchers
1,000 volunteers make Greenbelt happen. Each of them, along with contractors, staff and performers are provided with an allocation of meal vouchers (£5 per day) with which they can purchase food from across the site. Caterers are encouraged to take advantage of this additional source of income by offering meal voucher deals.

This year we will be compiling meal voucher deals into a leaflet which will be distributed to staff, volunteers and performers along with their meal vouchers.

Vouchers can be returned at the festival at designated times, exact timings to be confirmed later in the year.

Please note that vouchers redeemed on Tuesday will not be reimbursed until after the festival.

In addition vouchers can be returned to the Greenbelt Office at the following address no later than 14 days after the Festival. Caterers who send in Meal Vouchers by this date will be reimbursed no later than 1st November. Vouchers received after this date will not be reimbursed.

Greenbelt Festivals
Finance Department
86 Tavistock Place
London
WC1H 9RT

Best value catering offering
One of the biggest concerns raised in feedback from Festival-goers is the price of food- only 56% of our Festival-goers are in employment and 40% of those earn under £20k per annum.

In response to these concerns this year we are asking caterers to highlight in the application process their best value offering (available to the public- ie not a Meal Voucher deal). This need-not be the cheapest thing you sell, it could be particularly high quality or a large portion size. These offerings will be advertised to the general public at information points around the site over the course of the Festival.

Special dietary needs at Greenbelt
As part of your application you will be asked to highlight which special diets you can cater for. This information will be displayed alongside your best value offering at information points across the site.

For the festival there is certain information we will need from you and we will be in touch. You will be asked to provide the following documentation where applicable:

• Proof of local authority registration
• Public and Employers Liability Insurance (valid at the time of festival)
• Food Hygiene Training Certificates (no more than three years old)
• HACCP plan
• Risk assessments
• LPG Test Certificate (gas) (no more than one year old)
• Electric Certificate (no more than one year old)

If you are unable to send any of these you must clearly state why as in most instances you will not be able to trade without providing this documentation.